Last updated 29 November 2024
Tēnā koe,
Greetings NextDose User,
Our records show that you have an account with NextDose and
have been using NextDose for the purposes of treating patients or training. We value
your support. This communication relates to a change in data storage
arrangements for NextDose, and your rights in relation to this change. It also
describes the responsibilities of those using NextDose and those maintaining
and developing NextDose.
What is the change?
The NextDose platform is currently hosted securely by the
University of Auckland as the NextDose data processor. From mid-February 2025,
the NextDose platform will be hosted securely by the University of Otago as the
new NextDose data processor. This change will require the University of
Auckland to securely transfer all NextDose data, including your data and
patient data, to the University of Otago.
What are your rights in relation to this change?
As the person who has entered data into NextDose you are
known as the data controller. You have the right to disagree with this change,
and to advise us that you do not want your NextDose data to be transferred to
the University of Otago. You have two options:
If we do not hear from you by 5pm
New Zealand Standard Time (NZST) on 9th February 2025, we will take this
as your authorisation for the change, and we will include your NextDose data in
the transfer.
Your access to NextDose will
continue as normal apart from an interruption of around 24 h at the time of the
data transfer. You will be notified of the date and time of the transfer by
email and on the NextDose login page https://www.nextdose.org/
at least 2 days prior to the transfer.
Note: In your response,
please provide us with your First Name, Last Name and the email address linked
to your NextDose account. Once we have verified that you have authority in
relation to your NextDose account, we will take the steps set out below.
What happens if you do not authorise this change?
If you have advised us that you do not authorise this
change, the following will happen:
Additional Information
No Change to Patient Identifiers
Patient identifiers are used and stored by NextDose as
follows:
No changes will be made to these two types of identifiers.
This change will not have any impact on your use or experience of the NextDose
platform. As your data processor, the University of Otago will ensure that
NextDose data is protected by appropriate technical and organisational security
measures.
Responsibilities of those using NextDose
NextDose provides information about predicted doses based on
criteria specified by the NextDose user. The doses are provided to guide
clinicians responsible for treatment to choose an appropriate dose and dosing
interval based on their clinical knowledge and judgement. NextDose cannot take
responsibility for the clinician choices of dose or subsequent patient outcome.
If NextDose users think the information provided by NextDose is misleading or
incorrect they should notify the NextDose data processor (see below) without
delay. NextDose users (data controllers) are responsible for data they enter into NextDose. This includes having the appropriate
authority from organisations such as hospitals or clinics to enter confidential
patient information. NextDose users may request access to data for audit or
research purposes by application to the NextDose data processor. Appropriate
ethics and research approvals to transfer and use the data for audit or
research is the responsibility of the data controller.
Responsibilities of those maintaining and developing
NextDose
The NextDose processor will endeavour to maintain continuous
access to the NextDose web interface. Notifications will be made on the
NextDose login page when important changes are made (additional drugs,
functional enhancements, bug fixes). The NextDose processor makes no guarantee
about the functionality of NextDose.
Contact information
The NextDose data processor may be contacted by email at
info@nextdose.org.
If you are unsure about this change, or would like more
information about it, please feel free to contact the NextDose processor by
email (info@nextdose.org) to discuss this before you make your decision. Please
ensure that you allow enough time to provide your final survey response by 5pm
NZST on 9th February 2025. The survey can be accessed here: https://forms.office.com/r/fUPL3QKNjX.
Nāku, nā
| Yours sincerely
NextDose team
Nick Holford
Sam Holford
Hesham Al-Sallami